Case study · Mistakes Over Failure, by YPO

A global podcast, filmed in Sydney for a team on the other side of the world.

YPO's podcast team works out of North America and Europe. Their guests were in Sydney for a conference at the ICC. We planned it with them online, filmed two episodes over two days, and handed every frame to their editors.

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5.0 on Google Reviewed by YPO's video production lead

Four camera angles on the monitors, with the YPO podcast set at ICC Sydney behind

matched cinema cameras on every episode

days filming at ICC Sydney

time zones, one plan

hard drive of 4K footage, ready for their editors

The brief

A global organisation. A Sydney shoot. A team who couldn't be in the room.

YPO is a global network of chief executives, with its head office in Texas.

In February 2026, YPO held its GLC and EDGE conference at the ICC in Sydney. Their brand team wanted to record their leadership podcast, Mistakes Over Failure, while the guests were in town.

The catch? The people running the podcast work out of North America and Europe. They needed a crew in Sydney they could trust, planned entirely from overseas.

They wanted raw footage only, because their own editors cut every episode. So the footage had to arrive ready to cut, with no reshoots and no second chances.

Watch the work

The episodes.

Both episodes, as YPO published them on its own YouTube channel. Each one opens at a moment from the conversation.

Customer Delight and the Future of Human Centered Tech with Mita Bedi, YPO — Season 4 · Episode 3 Customer Delight and the Future of Human Centered Tech with Mita Bedi Full episode · 40:53 Watch on YPO's YouTube channel

Jack Cowin: Grit, Bold Bets, and the Business of Never Playing Small, YPO — Season 4 · Episode 4 Jack Cowin: Grit, Bold Bets, and the Business of Never Playing Small Full episode · 38:04 Watch on YPO's YouTube channel

Want one like this? Send Jess your date.

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The challenge

Planning a shoot across three time zones.

All the planning happened online

Every decision was made over email and video calls between Sydney, North America and Europe. Oscar stayed up for an 8:30pm call so YPO's producer didn't have to start before breakfast.

No do-overs

The guests were busy executives with one slot each. Once the conversation started, it couldn't stop.

Someone else edits it

YPO's own editors cut every episode. Every camera had to match, so their team could cut it as one show.

Their way of doing business

A US vendor onboarding form, a contract signed by DocuSign, and a purchase order before the shoot. We ran all of it from Sydney.

What we delivered

A full podcast crew, run from the ground in Sydney.

Oscar led the set as Director of Photography and technical director. He comes from live broadcast at Network Ten, so a room full of executives and a schedule with no slack is a normal day.

✓
Four matched Sony FX cinema cameras
A close-up on every speaker and a wide master shot.
✓
Lighting for the set
So every episode looked the same from the first frame to the last.
✓
A dedicated audio engineer
Each speaker on their own discreet lapel mic, clean enough for Spotify and Apple Podcasts.
✓
A second camera operator
Added when YPO's producer asked for fewer interruptions once the conversation started.
✓
Stills on both days
Portraits, the room and behind the scenes, for YPO's PR and social.
✓
Hair and makeup for the hosts
Booked from our own Sydney contacts when YPO asked for a recommendation.
✓
Every frame handed over
On a hard drive, in 4K, ready for YPO's editors.

On set at ICC Sydney

Two days. Four cameras.
No second takes.

The result

Two episodes, published to the world.

Season 4

Both episodes are live on YPO's YouTube channel.

The stills landed well

YPO's team said the day one photos "look amazing".

They came back

A few weeks later, YPO asked us to quote another Sydney shoot, a piece to camera.

"The team were straightforward to work with from the first call, calm throughout the event, and every deliverable arrived on schedule."

"Zarco Creative delivered video and photography for YPO's GLC and EDGE conference at the ICC in Sydney, including a full podcast setup and coverage across the programme. The team were straightforward to work with from the first call, calm throughout the event, and every deliverable arrived on schedule. We would be glad to work with them again"

Sergio Blanco · Senior Manager, Video Production, YPO · Google review

How it ran from overseas

What working with us looked like from their side.

From the first quote to the run sheet, every step was handled online. This is how it ran.

Hello first

Before any paperwork, Jess and Oscar each sent a short video to say hello.

One planning call

Oscar ran a video call with YPO's producer to work through the reference episodes and the setup.

Their paperwork, done

Vendor onboarding, contract and purchase order, all handled from Sydney.

Their run sheet, our plan

YPO sent the filming schedule and a shooting guideline. We built the day around it.

On the day

YPO's on-site team in Sydney was the point of contact. Oscar ran the set.

Handover

Footage and stills went back to YPO's team, and they took it from there.

Brief us from anywhere. We'll run the day in Australia.

Filming in Australia from overseas?

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